THE POMERANIAN CLUB OF SOUTH WALES CLUB
RULES AND REGULATIONS
1. NAME and OBJECTIVES
The Club shall be called The Pomeranian Club Of South Wales and its objects shall be to provide an Association of Members to promote the furtherance of our breed and to help, maintain, and improve the quality, soundness and standard of the breed. To provide a lively forum for Pomeranian enthusiasts with Shows and Special Events and to create a friendly and happy atmosphere at such Events for exhibitors and for the Public and to acknowledge suggestions and opinions of any member relevant to the betterment of our breed.
2. OFFICIALS: OFFICERS AND COMMITTEE. OFFICIALS;
- Patron; President; Vice-President; Vice-President.
- OFFICERS; Chairman; Honorary Treasurer; Honorary Secretary.
- COMMITTEE; Consisting of Nine Members, from which shall be appointed Honorary Assistant Secretary and Cup Steward.
All Officers and a minimum of two-thirds of the Committee to reside in Wales.
The management of the Club shall be in the hands of the officers of the Club and a Committee consisting of nine members of whom three shall retire annually on rotation.
Members shall be eligible for re-election annually.
The following Officers and Committee shall have full voting rights:-
Chairman; Treasurer; Secretary; Assistant Secretary and Committee Members.
Chairman to have casting vote to be used in addition to his/her own in the event of equal voting.
Meetings of the Committee shall be held as often as deemed necessary, but at least every three months.
A quorum for Committee Meetings shall be six.
The Committee shall have the power to co-opt members onto the Committee in the event of positions becoming vacant between General Meetings.
Those co-opted shall only hold office until the next General Meeting of the Club at which election of Officers and Committee takes place.
No individual who has been a member for less than one year may be elected onto the Committee.
4. ELECTION OF MEMBERS:
Candidates for membership shall be proposed by one existing full paid up member; seconded by another, and accepted on payment of subscription.
5. LIST OF MEMBERS:
The Society must make a list of members and their addresses available for inspection if so requested by the members of the Society or by the Kennel Club.
6. VOTING RIGHTS:
Each member shall be entitled to one vote after twelve months membership.
- Postal Votes/Proxy Votes are allowed.
- Voting shall be decided by majority at meeting.
- Joint Memberships - each member of the partnership will be entitled to one vote
- Junior Membership Junior Memberships are accepted from twelve years of age and will be entitled to one vote upon attaining eighteen years of age.
7. CLUB PROPERTY:
The property of the club shall be vested in the Committee. In the event of the Club ceasing to exist a General Meeting shall be called to decide the disposal of the Club's assets and the outcome of the meeting notified to the Kennel Club.
8. CLUB ACCOUNTS/AUDITORS:
A Banking Account shall be held in the name of the Society into which all revenue of the Society shall be paid and from which withdrawal shall only be made on the signatures of the Treasurer and Secretary.
The Treasurer shall maintain the accounts and an Auditor shall be appointed at each Annual General Meeting for the purpose of auditing the Society's Accounts for the ensuing year.
The Annual Subscription shall be such amount as agreed by members in a General Meeting and notified to the Kennel Club.
No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member shall fail to pay outstanding subscriptions by 31st March his/her name shall be automatically erased from the register.
Acceptance back on the register will dependent upon a new application and payment of back arrears.
10. EXPULSION OF MEMBERS:
Any member who shall be suspended by the Kennel Club shall ipso facto cease to be a member of the Society.
If the conduct of any member shall, in the opinion of the committee of the Society, be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that at a Special General Meeting shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the meeting, a resolution to expel is passed by a two thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purpose to be a member of the Societyexempt that he/she may within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
11. FINANCIAL YEAR/ANNUAL GENERAL MEETING
The financial Year of the Society shall be from 1st January to December 31st The Annual General Meeting shall be held at the Show or Event in closest proximity following 31st December, or at a later more convenient date upon discretion of committee. Nature of business; To receive mins of last A.G.M. Matters Arising from Mins, Chairman's Report, Treasurers Balance Report.
Any matters arising from Bal Report. Appointment of Auditors. Any Other Business, that the Secretary has received 28 Days prior to the A.G.M. which is advertised in both dog papers. The Agenda will be circulated at the A.G.M. anyone not present and requires a copy to write to the Secretary. Any other business in the opinion of the Chairman is urgent and relevant. E.G. Judging Lists.
12. SPECIAL GENERAL MEETING
A Special General Meeting shall be summoned by the Hon Secretary if members send a signed requisition stating the subject to be discussed and requesting a Special Gen Meeting to do so. No business other than that detailed on the Agenda can be discussed at a Special General Meeting. The committee of the Society is empowered to call a Special General Meeting at its discretion, twenty eight days notice of which will be given in the Dog Press.
13. AMENDMENTS TO RULES
The rules of the Society may not be altered except at a General Meeting, the Agenda for which contains specific proposals to amend the rules. Any proposed alteration to the rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.
14. ANNUAL RETURNS TO THE KENNEL CLUB:
The officers acknowledge that, during the Month of January each Year, Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by the end of the month next following that in which the Annual General Meeting is held, other returns, as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Registered Societies, Branches of Registered Societies and Breed Councils, be forwarded to the Kennel Club.
The Officers acknowledge their duty to inform The Kennel Club of the Month in which the Societies Annual General Meeting is held and to notify the Kennel Club of any subsequent amendments to that date.
15. KENNEL CLUB FINAL COURT OF APPEAL:
The Kennel Club shall be the final court of appeal in all matters of dispute.
16. The Society shall not join any Federation of Societies or Clubs.
17. No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.
18. That no Committee member should sit on any other Breed Club.
19. That life membership be brought into existence from fully paid up or bonafide members, at the cost of £25.00 Single and £35.00 Joint.